ACCUTOR LIMITED – MALTA – JOB DESCRIPTION

ABOUT ACCUTOR:

Accutor is a global Legal, Payroll and Tax consultancy that specializes in helping organizations, recruitment agencies and individual contractors to work globally. We work with many of the global fortune 2000 companies.

VACANCY- Accounting & Finance Admin

Accutor AG, the global Legal and Tax Consultancy is looking to hire Accounting & Finance Admin, based in our office in Malta

Required Attributes:

• A confident and professional manner
• Experience in the finance sector
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills using and understanding the flow of transactions in Excel and a keen interest to learn an integrated and automated payroll accounting system
• Having achieved an Upper Second Class in an Associate Degree (specifically; either Business Administration/Accounting & Finance) OR Experience in Accounting & Finance is an advantage, but not essential
• The successful candidate can be a qualified accountant (ACCA / CIMA or equivalent), but not essential
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organisational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Language Skills – in addition to a high level of proficiency in spoken and written English, the successful Candidate will be comfortable in speaking a European Language.

Description:

• Full training to be provided
• Responsible for the preparation and processing of monthly payroll for Contractors and Employees working around the world; review and ensure accuracy of approved timesheets; track and deduct all social security, tax and other special payroll deductions, as per instructions and training for each region
• Responsible for the coordination efforts between payroll, legal, budget and other departments to ensure proper flow and maintenance of contractor data (including preparation/distribution of detailed reports, e.g. labour “home” work, overtime, leave balances, head count, social security and pension contribution reports)
• Handle the administration of the electronic timekeeping system, including creation and checking of monthly payslips. Setup each contractor, valid programs for each employee’s charges, and adherence to systems; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Responsible for verifying timesheet approvals
• Responsible for timely invoicing
• Responsible for expenses reporting
• Responsible for the uploading of timesheets and payslips onto the Accutor client portal
• Responsible for the establishment /maintenance of contractor records; ensuring that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations
• Responsible for reporting activities
• Involvement and active participation in internal meetings and training/ workshops
• Translation support to Legal, Work Permit, Accounts + Sales & Marketing Teams
• Consular Support; participation in supporting Work Permit & Business Visa Applications
• Entity Support; tax & social security registrations in various countries
• Support the Head of Finance for special tasks, projects, etc.
• Book and reconcile all sub-ledgers (account payables and receivables, fixed assets, banks, credit cards)
• Perform reconciliations with our suppliers in case of discrepancies
• Calculate and book period-end accruals, provisions, and recurring journals
• Complete month-end closing activities in accordance with Group closing calendars
• Reviewing margins of sales transactions and together with sales team sorting out transactions that don’t meet our margin expectations
• Support in budgeting and forecasting
• Manage the dunning process
• Full time job

Compensation, Location:

• Market salary – based on experience
• As soon as possible
• Public transport will be few minutes away from office