Administrative Assistant – Accounting and Finance Team (No Experience Required)

  • Localização:
  • Salário:
  • Tipo de Emprego:
    Tempo Inteiro
  • Anunciado:
    7 meses atrás
  • Categoria:
    Administrativo & Secretariado
  • Data Limite:
    Novembro 7, 2019


Accutor AG, the global Legal and Tax Consultancy is looking to hire Accounting & Finance Administrative Assistant, based in our office in Malta. You do not need to be an Accountant, or have experience of payroll, the full training will be provided. If you have experience, this will, however, be an advantage.

What You Will Do

  • Full training to be provided
  • Responsible for the preparation and processing of monthly payroll for Contractors and Employees working around the world; review and ensure accuracy of timesheets; track and deduct all social security, tax and other special payroll deductions, the per instructions and training for each region
  • Responsible for the coordination efforts between payroll, legal, budget and other departments to ensure
    proper flow and maintenance of contractor data (including preparation/distribution of detailed reports, e.g. labour “home” work, overtime, leave balances, head count, social security and pension contribution reports)
  • Handle the administration of the electronic timekeeping system, including creation and checking of monthly payslips. Setup each contractor, valid programs for each employee’s charges, and adherence to systems; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
  • Responsible for verifying timesheet approvals
  • Responsible for timely invoicing
  • Responsible for expenses reporting
  • Responsible for the uploading of timesheets and payslips onto the Accutor client portal
  • Responsible for the establishment /maintenance of contractor records; ensuring that employee changes are entered correctly and made on a timely basis; review changes for proper authorisation and adherence to company policy including compliance with federal/state/local regulations
  • Responsible for reporting activities
  • Involvement and active participation in internal meetings and training/ workshops
  • Translation support to Legal, Work Permit, Accounts + Sales & Marketing Teams
  • Consular Support; participation in supporting Work Permit & Business Visa Applications
    Entity Support; tax & social security registrations in various countries
  • Support the Head of Finance for special tasks, projects, etc.
  • Book and reconcile all sub-ledgers (account payables and receivables, fixed assets, banks, credit cards)
  • Perform reconciliations with our suppliers in case of discrepancies
  • Calculate and book period-end accruals, provisions, and recurring journals
  • Complete month-end closing activities in accordance with Group closing calendars
  • Reviewing margins of sales transactions and together with sales team sorting out transactions that do not meet our margin expectations
  • Support in budgeting and forecasting
  • Manage the dunning process
  • Full time job

Required Attributes:

  • A confident and professional manner
  • Experience in the finance sector
  • Excellent skills using MS Word, Excel, Access, and Internet Explorer
  • Strong skills using and understanding the flow of transactions in Excel and a keen interest to learn an integrated and automated payroll accounting system
  • Having achieved an Upper Second Class in an Associate Degree (specifically; either Business Administration/Accounting & Finance) OR Experience in Accounting & Finance is an advantage, but not essential
  • The successful candidate can be a qualified accountant (ACCA / CIMA or equivalent), but not essential
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgement skills, and high level of attention to detail and accuracy
  • Strong organisational skills, and the ability to work under pressure
  • Ability to handle and prioritise multiple tasks and meet all deadlines
  • Language Skills – in addition to a high level of proficiency in spoken and written English, the successful
    Candidate will be comfortable in speaking a European Language.

Compensation, Location:

  • Market Salary – based on experience
  • As soon as possible
  • Job Location – Malta



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